Code Of Conduct

CODE OF CONDUCT

Ocean Rainwear’s Code of Conduct describes the ethics and behaviour that Ocean Rainwear A/S wishes to promote throughout the supply chain, and is directed at Ocean Rainwear A/S, any supplier and his subcontractors who manufacture products for Ocean Rainwear A/S. 

The code of conduct is based on and follows the universal declaration of human rights, key UN conventions, ILO conventions and recommendations (see list at end of code). All legal requirements and regulations in operating countries must be met.

General conditions
In agreeing to do business with Ocean Rainwear, Ocean Rainwear, and all suppliers agree to place ethical and environmental responsibilities within their business ethos. Suppliers should ensure that they have a nominated contact person within their company who is responsible for communicating this Code of Conduct and all related requirements throughout their supply chain. This person should be available and willing to communicate on a regular basis with Ocean Rainwear, and have all information required to hand. Suppliers should be open and willing to engage with Ocean Rainwear A/S on projects and initiatives undertaken. This includes participating in Ocean Rainwear organised training, effectively disseminating information to subcontractors and workers, displaying any relevant information and specifically produced material in the factories, and actively engaging in focus projects or initiatives started by Ocean Rainwear A/S. All businesses involved at any stage in the production must be open to audits to evaluate and monitor compliance to the code. Suppliers who join us and place sustainability within their business agenda, and who are open, honest and willing to work with Ocean Rainwear A/S in partnership on these issues, are those whom we wish to develop with further into the future.

Management systems
Ocean Rainwear A/S and suppliers should develop and maintain appropriate management systems to ensure that they are continuously improving and working in compliance to this code. Suppliers should set up their own internal policies in regards to ethical production and environmental responsibility. They should have efficient systems in place to ensure that these policies are effectively implemented throughout the organisation and effectively monitored. Suppliers should perform their own risk assessment of all facilities to identify areas in need of improvement, and perform periodic self-evaluation checks on own and subcontractors’ facilities to ensure they are working within this code.

Human Rights and Labour Rights
Prevention of forced or involuntary labour.
Suppliers must not use any illegal workers, or any kind of forced or prison labour. Workers will not be required to leave any form of deposit, or identity papers/passport with their employer, and may terminate a contract after legal notice. Overtime must be voluntary, and employees are to have permission to leave the factory under reasonable circumstances, and should have free access to toilets, water and religious facilities when at work. A signed working contract must be available for all employees, which is provided by the supplier in a language that is understandable to the employee.

Working hours and adequate rest
Working hours should be kept within legal limits and must not be excessive. Including overtime, working hours should not exceed 60 hours per week. Suppliers must provide sufficient rest days to employees, classified as at least 1 day off in a 7 day period. Employees are entitled to refuse overtime without incrimination. 
 

The right to collective bargaining and freedom of association
The supplier will recognise ILO conventions and the Universal Declaration of Human Rights on freedom of association, freedom of opinion and expression, the right to organise and collective bargaining. Suppliers will allow these rights, will not interfere with workers’ unions, and will not prevent workers from joining these unions. Workers shall not face prejudice due to union membership or active participation in workers’ committees.

Prevention of child labour and protection of young workers
No children below the age of 15 can be employed in factories producing for Ocean Rainwear A/S. If the law states a higher age, the law must be followed. If child labour is found, the Child Labour Policy will be followed. The supplier must have sufficient management systems in place to ensure no children are employed. Young workers below the age of 18 can only undertake light work in the factory, and all laws concerning the treatment of young workers must be followed.

Adequate compensation
The supplier shall always comply with current laws concerning compensation for work, including overtime, payments and payment procedures. Wages will not be withheld for any reason. Deductions from wages as a disciplinary measure, or any other deduction not required by law, must not occur. The employees are entitled to at least the statutory minimum wage, or the standard benchmark rate in the industry, whichever is higher, and should be enough to meet basic needs. Suppliers are expected to be open, and to actively work on reaching a sustainable solution to providing living wages.

Freedom from discrimination and harassment
Employees shall not be subjected to discrimination (including during recruitment, promotion, access to training, termination or retirement) regarding race, colour, caste, nationality, religion, gender, age, sexual orientation or marital status. 

Regular employment and protection of vulnerable groups
Suppliers must declare the use of any small workshop subcontractors, temporary workers or homeworkers to Ocean Rainwear A/S. These groups must be used within the law and in a responsible way. The supplier should ensure that any third party agent providing employees is complying with this Code of Conduct and all relevant laws.

Health & Safety
Suppliers can refer to Ocean Rainwear’s Health & Safety Guideline for further details on precautions to be taken in the factories.

Training and communication
All employees shall undergo effective training and information sessions regarding health and safety precautions in the work place. Factory management should actively facilitate the establishment of workers’ health and safety committees.

Working environment
The supplier shall provide a safe, clean and healthy working environment with adequate space and services for employees.
 

Prevention of injury
Suppliers must do a thorough risk assessment of all areas of the facility, and ensure that employees are not working in a dangerous environment. Where risks cannot be eliminated, the supplier must provide sufficient and well-maintained personal protective equipment, and all risks must be clearly signed. There must be a sufficient number of employees trained in first aid, and adequately stocked first aid kits available to all employees.

Fire safety and emergency preparedness
All fire safety precautions must be taken, including adequate warning systems, provision of fire safety equipment, clear and well marked exits and escape routes, and training of employees in fire response. There must be a written and communicated emergency response procedure.

Protection from chemical exposure
All safety precautions in regards to the use, storage and handling of chemicals must be taken, and employees must be sufficiently trained in handling chemicals. There should be a MSDS listing all chemicals on site. Kitchens, dining areas and dormitories. Dormitory buildings will be separate from the factory building. Dormitories must have sufficient living and storage space for workers, and all necessary services must be provided. Dormitories, kitchens and dining areas must have all necessary health and safety as well as fire safety precautions taken.

Environmental Protection
All national and regional environmental laws must be followed, and suppliers must set up an environmental management plan in order to minimize the effect of business activities on the environment.

Chemical restrictions
Suppliers must follow and comply with Ocean Rainwear’s Chemical Restrictions. All chemicals and hazardous materials must be safely handled, transported and disposed of according to law with detailed records kept.

Water and waste water management
Suppliers should use water responsibly, and work to minimize their water footprint. This includes reducing water use and implementing water recycling as much as possible. Suppliers must treat and dispose of wastewater according to the law.

Energy efficiency, air emissions and climate change (GHG emissions)
Suppliers should work to reduce energy consumption and greenhouse gas footprint. All emissions that are produced during production must be monitored and controlled, and treated as required by law.

Cleaner production and waste management
Suppliers shall work to improve resource efficiency e.g. by implementing cleaner production techniques and reduce waste during production processes. Suppliers shall implement methods to re-use or recycle waste from the factory. Suppliers should keep detailed records of resource consumption as well as waste production and emissions, to ensure effective monitoring. This information should be available to Ocean Rainwear on request.

Ethics
Integrity

Suppliers should display the highest level of ethical integrity when dealing with workers, suppliers and Ocean Rainwear employees. Suppliers should work against corruption in all its forms, including extortion and bribery.

Protection of ‘whistleblowers’
Suppliers should provide an anonymous method for workers to report workplace grievances, and ensure that policies are in place to protect workers when complaints and grievances are reported in good faith.

Animal welfare
No Ocean Rainwear products will cause harm or cruelty to animals during their manufacture, and we do not use real fur in our products. In addition Ocean Rainwear requires that any materials derived from animals used in our products are from animals that are treated humanely and according to animal welfare laws and international recommendations.

Transparency and sourcing of materials
Suppliers must declare and register all subcontractors with Ocean Rainwear A/S.
Suppliers must be fully aware of all sites and companies involved in their production network, and should be able to provide Ocean Rainwear with a detailed and comprehensive map of their supply chain on request. Ocean Rainwear requires that suppliers are sourcing raw materials and fabrics responsibly. Raw material production as well as fabric manufacture must not have a negative impact on human rights. If it is decided that certain companies, regions or countries are not to be worked with based on ethical or environmental concerns, suppliers must respect these sourcing decisions.

List of conventions and recommendations covered by this Code of Conduct
Prevention of forced or involuntary labour
C29 Forced Labour Convention, 1930; http://www.oit.org/ilolex/cgi-lex/convde.pl?C029
C105 Abolition of Forced Labour Convention, 1957; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C105
Working hours and adequate rest
C1 Hours of Work (Industry) Convention, 1919; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C001
C14 Weekly Rest (Industry) Convention, 1921; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C014
R116 Reduction of Hours of Work Recommendation, 1962; http://www.ilo.org/ilolex/cgi-lex/convde.pl?R116
The right to collective bargaining and freedom of association
C87 Freedom of Association and Protection of the Right to Organise Convention, 1948;
http://www.ilo.org/ilolex/cgi-lex/convde.pl?C087
C98 Right to Organise and Collective Bargaining Convention, 1949; http://www.oit.org/ilolex/cgi-lex/convde.pl?C098
C135 Workers’ Representatives Convention, 1971; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C135
C154 Collective Bargaining Convention, 1981; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C154
Prevention of child labour and protection of young workers
C138 Minimum Age Convention, 1973; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C138
C182 Worst Forms of Child Labour Convention, 1999; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C182
R79 Medical Examination of Young Persons Recommendation, 1946; http://www.ilo.org/ilolex/cgi-lex/convde.pl?R079
R146 Minimum Age Recommendation, 1973; http://www.ilo.org/ilolex/cgi-lex/convde.pl?R146
UN Convention on the Rights of the Child, 1990; http://www2.ohchr.org/english/law/crc.htm
Adequate compensation
C100 Equal Remuneration Convention, 1951; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C100
C131 Minimum Wage Fixing Convention, 1970; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C131
Freedom from discrimination and harassment
C111 Discrimination (Employment and Occupation) Convention, 1958; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C111
C183 Maternity Protection Convention, 2000; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C183
UN Convention on the Elimination of All Forms of Discrimination against Women; http://www.hrweb.org/legal/cdw.html
Regular employment and protection of vulnerable groups
C143 Migrant Workers (Supplementary Provisions) Convention, 1975; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C143
R184 Home Work Recommendation, 1996; http://www.ilo.org/ilolex/cgi-lex/convde.pl?R184
Health and safety
C155 Occupational Safety and Health Convention, 1981; http://www.ilo.org/ilolex/cgi-lex/convde.pl?C155
R164 Occupational Safety and Health Recommendation, 1981; http://www.ilo.org/ilolex/cgi-lex/convde.pl?R164
Corruption
United Nations Convention against Corruption; http://www.unodc.org/pdf/crime/convention_corruption/signing/Convention-e.pdf
Environment
The Rio declaration on Environment and Development
http://www.unep.org/Documents.Multilingual/Default.asp?documentid=78&articleid=1163

On behalf of Ocean Rainwear A/S
Date:    2012-02-03

___________________________

SUPPLIER COMMITMENT TO OCEAN RAINWEAR’S CODE OF CONDUCT
This supplier commitment sheet must be signed and returned to Ocean Rainwear purchase office contact person. Please retain the Code of Conduct for your reference.

Company Name

Address

Address

We hereby confirm that we have received, read and understood Ocean Rainwear’s Code of Conduct, and we understand the importance that this code is observed by us, and by our suppliers and subcontractors. We confirm that we will inform Ocean Rainwear of all production sites involved in the creation of Bestseller products, and follow all relevant procedures set out in the Corporate Sustainability – Supplier Information Pack and what is required from the Ocean Rainwear Offices. We will be open and willing to allow Ocean Rainwear access to any production site to check compliance to this code.

We accept that Ocean Rainwear is entitled to modify, make additions to, or otherwise change the Code of Conduct and that it is our responsibility to keep ourselves up to date with the latest version. We know we can and we know how we can contact Ocean rainwear in Denmark, or to gain access to the latest Code of Conduct.
We accept that this Commitment will always refer to the latest Code of Conduct.
We accept that Ocean Rainwear A/S is entitled to cancel orders and terminate the business relationship if we do not comply with this code, unless in exceptional cases an agreement has been made with Ocean Rainwear a/s to allow more time to make improvements. We understand that transparency and honesty are required to maintain the business relationship with Ocean Rainwear A/S.  

Full name and position

Date

Signature and stamp

   
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